RECEPTIONIST/ADMINISTRATIVE ASSISTANT

  • Greeting guests and offering coffee/water
  • Answer multi-line telephone system
  • Conference room preparation for meetings (and clean up)
  • Ordering food/beverages for meetings
  • Provide general hospitality services (e.g., make coffee)
  • Distribute parking validations, and keep track of our inventory in parking binder
  • Break room clean up
  • Provide backup to legal assistants in retrieving and forwarding faxes
  • Maintain calendar of conference room meetings and depositions
  • Provide support to Director of Administration and Director of Finance for routine administrative tasks
  • Assist Office Services with event organizing
  • 3+ years experience
  • Stellar attendance and punctuality

 

Qualifications/Requirements:

  • Ability to type 60wpm
  • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
  • Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
  • Proficiency in Word and Outlook, and familiarity with document management systems
  • Ability to take on requests/tasks from multiple people while maintaining your everyday duties; be extremely organized

Physical Demand:

  • Stand/walk frequently during their scheduled shift
  • Ability to see well enough to read/compose reports and use the computer
  • Ability to hear well enough to communicate with clients, co-workers and outside vendors
  • Climb, stoop and kneel, occasionally
  • Use fine finger manipulation including writing, typing, and using the telephone system
  • Ability to work more than 37.5 hours a week (regular hours in office, 8:30 am – 5:00 pm)
  • Lifting up to 20 pounds

Send resumes to careers@wss-law.com